Assistant Town Clerk

Job: Assistant Town Clerk
Department: Town Clerk
Location: 1019 Main Street, Town Hall
Union/Affiliation: UPSEU
Employment Type: Full Time
Status: Non-Exempt
Hours: 35/week
Pay Scale: $25.24 - $28.05/hour.

Job Summary:
Perform administrative and technical work in a variety of capacities including Maintenance of all recorded deeds as prescribed by CGS and in compliance with state historical records preservation requirements;
Assist in elections functions in accordance with the Elections Divisions and all pertinent election laws as dictated by the State.
Assist the public in accessing records and obtaining information.
Essential Functions and Responsibilities:
• Scan and maintain all recorded deeds; responsible for indexing and filing maps and surveys, including preparing for digitization.
• Assist Town Clerk with election-related functions including preparation, issuance, reporting, and follow-up for absentee ballots in all elections, primaries, and referendums.
• Receive and distribute daily correspondence and mail.
• Maintain calendar of meetings, special meetings, and cancellations, scan and file all agendas, minutes, and reports for Boards and Commissions.
• Maintain a list of appointments.
• Recording and filing liquor permits, trade names, tax liens, sewer assessments, and water assessments.
• Excellent customer service delivery.
• Daily use of multiple computer data operating systems, as required by various functions
• Respond to voter and election questions.
• Record and index documents (deeds) on the land records and instruct the public on the use of land records; prepare certified copies of documents and affix seal; record and issue veteran discharge papers (DD214s).
• Certify notaries, administer oaths, and receive, direct, and handle general requests from correspondence, over the telephone and in person.
• Issue burial, cremation, and disinterment permits. Issue certified copies of death, birth, marriage and civil union certificates.
• Issue sport and dog licenses; Cash out, deposits, and reports for the day; Prepare monthly and yearly reports as needed.
Required Qualifications:
Education, Training and Experience:
Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping, and exceptional reading and comprehension skills. Requires outstanding communication and organizational skills. Several years of experience in customer service and/or office work, or any equivalent combination of related education and experience (bachelor's degree and one plus years work experience preferred)
Special Requirements:

A valid CT driver’s license. Must be willing to attend classes to become a Certified Connecticut Town Clerk, and willing to take additional classes, attend seminars and conferences, as deemed necessary. Approved courses, seminars etc. paid for by the Town of Branford.