P/T Administrative Assistant Parks & Recreation

Town of Branford Job Announcement
Posting Date: August 24, 2021
Closing Date: Until Filled

Job Title: Administrative Assistant- Part Time
Department/Location: Parks and Recreation
Union Affiliation: None
Employment Type: Part Time: Monday through Friday: Afternoons
Hours per Week: Monday through Friday, Less than 19 hours a week.

Email your Resume & Cover Letter to:
CAREERS@BRANFORD-CT.GOV

Summary of Job:

Position Summary/Purpose:

The purpose of this position is to assist with the daily operations for the Parks and Recreation Department. Under supervision by the Director of Parks and Recreation and the Assistant Director of Parks and Recreation, will perform tasks and duties that are required for the development of programming activities and administrative functions for the department. In addition, the position is responsible for the business operations of the department such as scheduling seasonal staff, programs, inventory control, departmental procedures and other coordination of programs assigned.
Essential Functions and Responsibilities
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Assist with the daily operations, development, planning of programs and activities.
• Assist with the business operations of the Parks and Recreation Department that may include, accounting, scheduling of seasonal staff/instructors, and adherence to departmental operational practices.
• Assist in the registration community members for various programs and activities, including answering questions by email, phone or in person. Administer accurate fee collection process and record as instructed
• Ensure that the building use procedures and policies are clearly communicated.
• Respond to public inquiries, regarding departments programs and facility usage.
• Screens incoming phone calls, mail, concerns and questions; serves as first contact for community members to answer questions, disseminate program information and explain department’s policies, procedures and programing
• Accurately composes correspondence and memoranda via letters and email.
• Gathers and enters data to compile departmental reports as required or requested.
• Assist with department’s fliers and program announcements for dissemination via email, social media outlets, etc.
• Prepares documents and brochures for print, online and social media postings.
• Maintains membership and mailing lists of participants.
• Inspect facility and the surrounds to help insure safety.
• Assist department with special events and programs.
• Assist with keeping department office equipment clean and in proper running order.
• Attends mandatory meetings and training sessions as scheduled.
• Acts immediately and appropriately to the secure safety of participants in the event of emergency.
• Communicates in a professional manner at all time while delivering the highest customer service.
• Ability to enforce town and department policies while providing a high level of customer service to the public, must be diplomatic and calm
• Arrives prepared and on time for work and consistently demonstrates service excellence.
• Foreseeing hazards and taking steps to control them for the safety of the public.
• All other duties as assigned and appropriate.

See attached document for a full job description.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. The Town of Branford reserves the right to limit the number of qualified candidates who will be considered for the position. The files of all qualified candidates will be maintained for a minimum of six months from the announcement date. All candidates must successfully pass a substance abuse test given at the Town's expense. The Town of Branford conducts background investigations for all positions prior to hiring. Refusal to sign the release form will terminate the candidate from further consideration.

File/Document

Employment Type: