Administrative Coordinator for Police Department

Town of Branford Job Announcement

Administrative Coordinator for Police Department

Department/Location: Police Department
Union Affiliation: Town Hall Employees
Employment Type: Full Time, Monday to Friday
Hours per Week: 8:30 to 4:30 (35 work hours a week)

The Town offers a wide variety of benefits including: Medical & Dental Insurance, Term Life Insurance, CT MERS Pension, Paid Vacation, Paid Sick Leave, Paid Holidays, etc.

Email your Resume, Cover Letter to:
CAREERS@BRANFORD-CT.GOV

TOWN OF BRANFORD
HUMAN RESOURCES DEPARTMENT
1019 MAIN STREET
BRANFORD, CT 06405

Summary of Job:
Position Summary/Purpose:
A person in this position performs routine and complex clerical, secretarial and administrative work in keeping official records, provides administrative support to the Chief and Deputy Chief; assists in the administration of the standard operation policies procedures of the department and assists in maintaining the department’s accreditation process.

Essential Job Functions
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position

• Payroll Record keeping for the police department
• Billing and accounts receivable for Special Detail
• Answers in-coming calls and routes callers or provides information as required to the Chief and Deputy Chief
• Prepares reports for monthly meeting of Police Commission.
• Process applications for bingo and raffle permits and coordinate issuance with the Connecticut Division of Special Revenue.
• Maintain workers’ compensation files within the personnel files.
• Maintain inventory and re-order office supplies.
• Process requisitions and purchase orders in coordination with Town Purchasing Agent and finance office
• Type all correspondence and reports for normal business operation as requested by the Chief or Deputy Chief.
• Other duties as assigned by Chief and /or Deputy Chief.
• Prepares payroll on a weekly basis.
• Assists in the procurement of department material and supplies.
• Operates listed office machines as required.
• Receives, stamps and distributes incoming mail, processes outgoing mail.
• Composes, types, and edits a variety of correspondence, reports, memoranda, emails, and other material requiring judgment as to content, accuracy, and completeness.
• Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports; coordinates account status with the Chief or Deputy Chief
• Establishes and maintains filing systems, control records and indexes. Using moderate independent judgment.
• Maintains departmental personnel attendance records. Reviews Telestaff Time and Attendance weekly and records on payroll sheets and submits completed sheets to payroll department. Also run time and attendance system reports.
• Schedules appointments, and performs other administrative and clerical duties.

Other Functions:
• If requested, manage and maintain Chief’s and Deputy Chief’s schedules and recording of paid time off hours
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve department documents, records, and reports.
• Greet visitors and determine whether they should be given access to the Chief and Deputy Chief.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for Chief & Deputy Chief.

See attached document for a full job description.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. The Town of Branford reserves the right to limit the number of qualified candidates who will be considered for the position. The files of all qualified candidates will be maintained for a minimum of six months from the announcement date. All candidates must successfully pass a post-offer medical examination, which includes a substance abuse test given at the Town's expense. The Town of Branford conducts background investigations for all positions prior to hiring. Refusal to sign the release form will terminate the candidate from further consideration.

File/Document

Employment Type: