Finance Associate/ Accounts Payable

Location / Department Town Hall / Finance Office / 1019 Main Street
Reports To: Director of Finance, Assistant Director of Finance
Position Status: Full-Time, Hourly, Non-Exempt $32.31 to $36.80p/hr
Weekly Hours: 35
Affiliation: UPSEU – Town Hall
Position Summary/Purpose
Performs routine clerical, bookkeeping, accounting, and administrative work in administering the
accounts payable function of the Town.
Essential Functions and Responsibilities
The essential functions or duties listed below are intended only as illustrations of the various types of
work that may be performed. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related or a logical assignment to the position
• Processes invoices and vouchers for payment; matches invoice with purchase order; checks
all claims for accuracy; verifies account codes for proper assignment of budget expenditure;
sends claims vouchers to department directors for approval; resolves disputes within area
of authority and responsibility.
• Responsible for uploading all payment and ACH activity into the appropriate banking
system.
• Works with bank officials to reconcile all payment file issues and takes action when
required.
• Responsible for maintaining tax files for all vendors doing business with the Town of
Branford including completed W-9 forms. Send reminder notices and other forms of
communication to vendors failing to file tax forms with the Town.
• Responsible for annual 1099 filing for all individuals doing business with the Town. Utilizes
financial system to generate payment report for all individuals meeting the Internal
Revenue Service miscellaneous income guidelines. Verifies the accuracy of reports including
checking for duplicate vendors prior to processing of 1099 forms.
• Generates all 1099 documentation, including but not limited to printing and mailing of
1099s to vendors and filing of Form 1096 with the Internal Revenue.
• Input accounts payable expenditure data into financial system. Verifies the accuracy of data
prior to check issuance.
• Responsible for creating and updating vendors in the financial system.
• Issues accounts payable paymentsfor general fund,special fund and capital fund accounts on
a weekly basis. Responsible for ensuring all checks are properly authorized by the
Selectmen, Town Treasurer and Director of Finance prior to dissemination.
• Issues payroll checks as authorized by Director of Human Resources or his/her designee on
a as needed basis.
Files processed and paid invoices with corresponding check copies.
• Runs various accounting reports for Department Heads upon request.
• Tracks uniform allowance expenditures for the police and fire departments. Provides
information to Human Resources Payroll Coordinator at calendar year-end for calculation of
W-2 income as required by IRS code.
• Annually tracks utility consumption for various departments including, but not limited to,
diesel, gasoline, and heating oil purchases for all town departments.
• Assists in research and possible reconciliation of expenditure account variances from
general ledger.
• Assists Director of Finance and/or Assistant Finance Director in preparation of files and
documents for annual audit. Upon request, provide payment documentation and related
materials to auditors.
• Provides additional financial support as requested by the Director of Finance or his/her
designee.
Other Functions:
• Provides clerical/administrative support to the Finance Director and/or Assistant Director
upon request.
• Maintains a professional and courteous demeanor when dealing with town employees,
vendors, and public citizens.
Supervision:
Supervision Scope: Performs varied and responsible clerical/administrative duties. Exercise good
judgment and initiative in effectively and efficiently following department policies and practices.
Supervision Received: Works under the general direction of the Director of Finance or his/her
designee.
Supervision Given: None.
Minimum Required Qualifications:
Education, Training and Experience:
Graduation from a high school or GED equivalent with specialized course work in general office
practices such as typing, accounting, data processing, and two (2) years of increasingly responsible
related experience, or any equivalent combination of education and experience.
Special Requirements: None
Knowledge, Ability and Skills
Knowledge: Experience working with accounting software systems with a working knowledge of
modern office practices and procedures, working knowledge of governmental accounting principles
and practices.
Ability: Ability to perform arithmetic computations accurately and quickly, ability to communicate
effectively verbally and in writing; and ability to establish successful working relationships; ability
to work under pressure and/or frequent interruptions. Must accurately proofread work before
submission of work to vendors, banks, employees etc.
Rev. 04/29/25
3
Skill: Skill in to operating listed tools and equipment. Excellent verbal and written communication
skills.

Tools and Equipment used
Personal computer, including Microsoft software products;; Enterprise (ERP) software; calculator;
phone; fax; and copy machine/scanner.
Job Environment:
Administrative work is performed in a moderately quiet office with regular interruptions during
the day.
The Town of Branford is an EOE: all women and minorities are encourage to apply.